Passports

Step-by-Step Application Instructions

Note: In order to pay your passport renewal fee online and send your application by physical mail or courier service, you must be able to answer YES to all of the following:

  • I can submit my most recent U.S. passport book by mail with my renewal application.
  • I was at least 16 years old when my most recent U.S. passport book was issued.
  • My most recent U.S. passport book was issued less than 15 years ago.
  • My most recent U.S. passport book has a validity of 10 years from issuance to expiration.
  • The U.S. passport book that I am renewing has not been mutilated, damaged, lost, or stolen.
  • My most recent U.S. passport book was issued in my current name (or I can document my name change by submitting marriage certificate, divorce decree, or court order with my passport application.)
  • I currently reside in and/or have an address in Papua New Guinea, Solomon Islands, or Vanuatu at which I can receive mail or courier service delivery.

If you DO NOT meet these requirements, please see the next box below: “Adult Passport Renewal – In-Person Appointment.” You will need to pay your fee and submit the application in person.

If you DO meet these requirements, and you wish to pay your fee online and submit your application and supporting documentation by mail or courier service, please follow the steps below.

Step 1 – Prepare Application Packet

You must include all of the following items in the application packet that you send to the Embassy:

  1. DS-82 Passport Renewal Form. Please type or print clearly in black ink and sign and date the form.
  2. One 2″ x 2″ (5cm x 5cm) photograph. Click here for exact photo requirements. Photos that do not meet these requirements will not be accepted.
  3. Your prior passport. (If your prior passport has been lost, stolen, or damaged, you CANNOT renew by mail. See instructions for applying in person at the Embassy in Port Moresby or Consular Agency in Honiara.)
  4. If applicable – if your name has changed since your prior passport, include supporting evidence (one original and one photocopy) such as a marriage or divorce certificate or court order.
  5. The printed online fee payment confirmation (see Step 2).
  6. A pre-paid and pre-addressed return courier envelope. If you do not include a pre-paid return method, the new passport must be picked up in-person by the applicant or a designated third-party.

Step 2 – Online Fee Payment

Pay the USD $110 passport application fee online via the U.S. government’s secure payment site. After successfully paying the fee, you must print out the electronic payment confirmation and include it in your application packet.

Step 3 – Send your Packet

Assemble all items listed in Steps 1-2 and mail/courier them or have a third-party hand-deliver them to the U.S. Embassy in Port Moresby at the address below.

U.S. Embassy Port Moresby
Consular Section
Douglas Street (next to Bank of PNG)
Port Moresby, 121
National Capital District

Step 4 – Wait for and Receive New Passport

When your new passport is received at the Embassy, your new passport and your cancelled, old passport will be mailed to you using the pre-paid, pre-addressed return courier envelope you included in your application packet. Total processing time may take 4 to 6 weeks from the time your application is received at the Embassy.

Step 1 – Make an Appointment

Make an appointment to renew your passport. For adult passport renewals, a courier or representative may deliver all your documents and payment to the embassy on your behalf; the applicant him/herself does not need to come to the embassy.

Step 2 – Prepare for your Appointment

Prepare the following items to bring to your appointment. Forms are available at the Embassy if you do not have access to a printer.

  1. Fill out and print the DS-82 Passport Renewal Form.
  2. One 2″ x 2″ (5cm x 5cm) photograph. Click here for exact photo requirements. Photos that do not meet these requirements will not be accepted.
  3. Your most recent U.S. passport.

Step 3 – Attend Appointment and Pay the Fee

Come to the embassy on the date and time of your appointment with all the required documents. You will pay the renewal fee at the start of your appointment. The fee for a passport renewal is USD $110. You can pay with U.S. dollars, Papua New Guinean kina, or a credit card. We do not accept checks.

If all your documents are in order and the form is properly filled out, your appointment will usually only take 5-10 minutes.

Step 4 – Wait for Your New Passport

Your new passport will be ready within approximately two weeks. You will receive an email from ConsularPortMoresby@state.gov when your new passport is ready for pickup. If you have applied for both a passport book and a passport card, they will not be ready at the same time; the card will be ready approximately two weeks after you pick up your book.

Please note: The Consular Officer may require additional documentation to the items listed above if there are questions about your citizenship or your application. In this case, the applicant has 90 days to provide the documentation. After the 90-day period, the application will be considered abandoned and the applicant will have to begin the process again.

Step 1 – Make an Appointment

Make an appointment at the Embassy to apply for a passport.

Step 2 – Prepare for your Appointment

Prepare the following items to bring to your appointment. Forms are available at the Embassy if you do not have access to a printer.

  1. Fill out and print the DS-11 Passport Application.  DO NOT sign the form until instructed during your appointment.
  2. One 2″ x 2″ (5cm x 5cm) photograph. Click here for exact photo requirements. Photos that do not meet these requirements will not be accepted.
  3. Proof of citizenship. Usually, an original or certified copy U.S. birth certificate, Consular Report of Birth Abroad, or prior U.S. passport issued when you were a child is the only proof necessary. If you are unable to submit either of these, provide any and all documentation that you believe demonstrates your U.S. citizenship, such as your parents’ citizenship documents, proof of your parents’ presence in the United States, a naturalization certificate, etc.
  4. Government-issued photo identification. For example, a passport from another country, a driver’s license, or a national or state identification card.

Step 3 – Attend Appointment, Pay the fee, Interview

Come to the embassy on the date and time of your appointment with all the required documents. You will pay the application fee at the start of your appointment. The fee when applying for a first time adult passport is USD $145. You can pay with U.S. dollars, Papua New Guinean kina, or a credit card. We do not accept checks. The Consular Officer will review your application and ask questions about your U.S. citizenship. You will swear (or affirm) an oath under penalty of perjury that the information you provide is the truth, and the officer will ask you to sign the application at that time.

If all your documents are in order and the form is properly filled out, your appointment will usually take less than 30 minutes.

Step 4 – Your New Passport

Your new passport will be ready within approximately two weeks. You will receive an email from ConsularPortMoresby@state.gov when your new passport is ready for pickup. If you have applied for both a passport book and a passport card, they will not be ready at the same time; the card will be ready approximately two weeks after you pick up your book.

Please note: The Consular Officer may require additional documentation to the items listed above if there are questions about your citizenship or your application. In this case, the applicant has 90 days to provide the documentation. After the 90-day period, the application will be considered abandoned and the applicant will have to begin the process again.

Note: For passport purposes, anyone age 16 or over is considered an adult.

For first-time passports for minor children born in Papua New Guinea, Solomon Islands, or Vanuatu, please see our page on Consular Reports of Birth Abroad (CRBA) and the transmission of U.S. citizenship at birth. You may request a CRBA appointment here.  In addition to the CRBA forms and requirements, applicants are also encouraged to apply concurrently for a U.S. minor passport following the steps below.

Step 1 – Make an Appointment

Make an appointment at the Embassy to apply for a passport. Both parents and the child must attend the appointment, unless you meet a specific exemption. See below for details.

Step 2 – Prepare for your Appointment

Prepare the following items to bring to your appointment. Forms are available at the Embassy if you do not have access to a printer.

  1. Fill out and print the DS-11 Passport Application.  DO NOT sign the form until instructed during your appointment.
  2. One 2″ x 2″ (5cm x 5cm) photograph. Click here for exact photo requirements. Photos that do not meet these requirements will not be accepted.
  3. Proof of the minor’s citizenship. Usually, an original or certified copy U.S. birth certificate, Consular Report of Birth Abroad, or prior U.S. passport issued when you were a child is the only proof necessary. If you are unable to submit either of these, provide any and all documentation that you believe demonstrates your U.S. citizenship, such as your parents’ citizenship documents or U.S. passports, proof of your parents’ presence in the United States, a naturalization certificate, etc. (If you are applying for a Consular Report of Birth Abroad at the same time as the passport, follow the document requirements for the Consular Report of Birth Abroad.)
  4. Government-issued photo identification for the parent(s). For example, a passport, a driver’s license, or a national or state identification card.
  5. If applicable, adoption decree (with adopting parents’ names) as well as amended birth certificate listing adoptive parents’ names.
  6. If applicable, court order establishing custody or guardianship.
  7. If either parent’s name is different from the name listed on the child’s birth certificate, name change documentation must be provided (e.g. marriage certificate, court order, etc).

Step 3 – Attend the Appointment, Pay the Fee, Interview

Come to the embassy on the date and time of your appointment with all the required documents. You will pay the application fee at the start of your appointment. The fee for a minor’s passport is USD $115. We accept U.S. dollars, Papua New Guinean kina, or international credit cards. We do not accept checks. The Consular Officer will review your application and ask questions about to establish the child’s U.S. citizenship. You will swear (or affirm) an oath under penalty of perjury that the information you provide is the truth, and the officer will ask you to sign the application at that time.

If all your documents are in order and the form is properly filled out, your appointment will usually take less than 30 minutes.

Application by One Parent Only

If only one parent is able to appear, the following will be required in addition to forms and documents listed above:

  1. Form DS-3053 correctly completed, signed, and notarized by a notary public, commissioner of oaths, or U.S. Consular Officer. Please closely follow the instructions included with the form and complete every block to the best of your knowledge. DS-3053 forms signed and notarized more than 90 days prior to the in-person service will not be accepted,
  2. A copy of the non-applying parent’s government ID used to sign and notarize the form must also be presented.

Otherwise, if the notarized consent of the absent parent is not available, you will be required to furnish evidence of the appearing parent’s sole authority to apply for the passport in the form of one of the following, as applicable:

  • Consular Report of Birth Abroad listing only one parent
  • Child’s birth certificate listing only one parent
  • Adoption decree (if applying parent is sole adopting parent)
  • Court order granting sole and permanent legal and physical custody to the applying parent (i.e., the absent parent has no access to the child, and child’s travel is not restricted)
  • Judicial declaration of incompetence of the other parent
  • Death certificate of the other parent
  • Form DS-5525 if you are the applying parent or guardian, and the written consent of the non-applying parent or guardian cannot be obtained due to exigent or special circumstances. Please note, there is a high bar for acceptance of DS-5525 forms.

Step 4 – Your New Passport

Your new passport will be ready within approximately two weeks. You will receive an email from ConsularPortMoresby@state.gov when your new passport is ready for pickup. If you have applied for both a passport book and a passport card, they will not be ready at the same time; the card will be ready approximately two weeks after you pick up your book.

Note: If you reported the theft of your belongings to the local police, please bring a copy of the police report. If you must travel within the next two weeks, we may be able to print a same-day passport during an in-person appointment. Once your urgent travel is complete and within 12 months from the date of issuance, you may then exchange the emergency passport for a regular, full-validity passport at no additional cost.

Step 1 – Make an Appointment

If you have a true emergency and need a passport immediately, come directly to the U.S. Embassy in Port Moresby during regular business hours. You do not need to make an appointment in advance. If you are located in the Solomon Islands or Vanuatu, call the Embassy or email us at ConsularPortMoresby@state.gov for details on how to travel without a passport.

Otherwise, please click here to schedule an appointment for routine or emergency service.

Step 2 – Prepare for your Appointment

Prepare the following items to bring to your appointment. Forms are available at the Embassy if you do not have access to a printer.

  • DS-64 Statement Regarding a Lost or Stolen Passport
  • DS-11 Passport Application. DO NOT sign this form until directed to do so during your appointment.
  • Proof of U.S. citizenship (if you have it).
  • Photo Identification (if you have it), such as a driver’s license or government-issued photo ID card.
  • One 2″ x 2″ (5cm x 5cm) photograph. Click here for exact photo requirements. Photos that do not meet these requirements will not be accepted.
  • For minors: see additional information in the Minor Passport section regarding requirements for parents’ signatures and exceptions for special circumstances.

Step 3 – Attend Appointment, Pay the Fee, Interview

Come to the embassy on the date and time of your appointment with all the required documents. You will pay the application fee at the start of your appointment. Use our passport fee calculator to determine how much your new passport will cost. You can pay with U.S. dollars, Papua New Guinean kina, or a credit card. We do not accept checks. The Consular Officer will review your application and ask questions about your U.S. citizenship. You will swear (or affirm) an oath under penalty of perjury that the information you provide is the truth, and the officer will ask you to sign the application at that time.

If all your documents are in order and the form is properly filled out, your appointment will usually take less than 30 minutes.

Step 4 – Your New Passport

If you have an immediate need to travel within the next two weeks, we can produce an emergency passport for you at the Embassy on the same day as your appointment. Otherwise, your new, full-validity passport will arrive to the Embassy from the United States within approximately two weeks. You will receive an email from ConsularPortMoresby@state.gov when your new passport is ready for pickup. If you have applied for both a passport book and a passport card, they will not be ready at the same time; the card will be ready approximately two weeks after you pick up your book.

You may pick up your new passport yourself, send a designated third-party to retrieve it, or we can mail it back to you via courier service such as DHL. If you wish to use a courier service, you must provide a pre-paid shipping label.

Step 5 – If you Received an Emergency Passport: Exchange it for a Full-Validity Passport

If you had an urgent need to travel and were issued an emergency passport on the same day as your appointment, your passport validity was limited. You may exchange this limited validity passport for a full-validity passport within 12 months at no additional cost. Click here for further information.

Additional Documents: The Consular Officer may require documentation in addition to the items listed above. In this case, the applicant has 90 days to provide the documentation. After the 90-day period, the application will be considered abandoned and the applicant will have to begin the process again.

General Guidance

  • Processing Time: If you intend to travel in the near future, please plan accordingly. Most countries in the region require at least six months’ validity in your passport. Processing for in-person passport renewal services generally takes two to three weeks. In an emergency, we can issue limited validity passports on the same day.
  • Application Forms: Forms vary depending on which type of service for which you are applying. See the service-specific steps below for further information. If you are applying overseas at the Embassy in Port Moresby or Consular Agency in Honiara, do NOT follow the instructions on the forms for submitting your application via U.S. mail, as those apply only to applicants in the United States.
  • Supporting Documents: You will need to submit all supporting documents with your application in order to verify your citizenship and identity. The required supporting documentation varies based on the application form used, so consult your form and the information below for more details.
  • Photos: The photo you submit for your application must meet all U.S. passport photo requirements. Our requirements may be different than passport photo requirements of other countries. Click here for a full list of passport photo requirements.
  • Fees: Fees may be paid with U.S. dollars, Papua New Guinean Kina, and international credit cards. An online payment option is available only for adult passport renewals. We do not accept checks. Click here for the passport fee calculator.
  • Attendance by Third Parties: Please see our notice regarding the attendance of third parties at in-person appointments for passports and Consular Report of Birth Abroad (CRBA) applications.